Your privacy and data protection is very important to the webmaster of the Single Website Platform. We assume that if you are reading this Policy in connection with the consent required of you in connection with the processing of your personal data, you have read this statement and agreed to the processing of your personal data before submitting your personal data.
Public administration is committed to openness and transparency, so by providing us with your personal data, we have described how personal data is processed on the Single Website Platform and for what purposes. Before processing personal data, we evaluate the lawfulness of the data processing activity. We process personal data on the basis of official authority and legal obligations applicable to it.
The personal data controller of the Single Website Platform shall be the State Chancellery (SC). The personal data processors of the Website Platform shall be the institutions of the websites included on the platform, the maintainers of the platform - the State Regional Development Agency (SRDA), the hosts on technical resources - the Information Centre of the Ministry of the Interior (ICMI) and the technical service providers - Latvian State Radio and Television Centre (LSRTC).
Your personal data on the Single Website Platform shall be processed in accordance with the implementation of the legal interests of public administration institutions, for the fulfilment of obligations specified in the laws and regulations, fulfilment of contractual obligations, provision of public information, as well as other previously provided purposes.
The legal basis for the processing of personal data performed within the framework of the services managed by the Single Website Platform shall be determined by the following laws and regulations:
- Section 10 of the State Administration Structure Law
- Regulation of the Cabinet of Ministers of 4 July 2017 No. 399 “Procedures for Accounting and Provision of Quality Control of Public Administration Services”
- Regulation of the Cabinet of Ministers of 4 July 2017 No. 402 "Regulations on Public Administration E-Services
- Regulation of the Cabinet of Ministers of 14 July 2020 "Procedures for Posting Information on the Internet by Institutions"
Employees of the parties involved in the operation of the Single Website Platform shall only process personal data for the performance of their official duties or on behalf of or under the instruction of the authorities, in compliance with the basic principles of personal data processing and confidentiality requirements set out in the institution's internal documents.
An employee shall be prohibited to process personal data obtained within the framework of the performance of official duties for his or her own or other persons' personal purposes. By processing personal data in the course of their official duties, processors of personal data shall, as far as possible, reduce the risk of personal data coming into the possession of unauthorised persons as a result of actions or omissions.
On the Single Website Platform, your personal data shall be processed in accordance with the requirements of confidentiality and taking care of the security of the data we hold. The processors of personal data on the Single Website Platform shall take various security measures to prevent unauthorised access to your data, disclosure of data or use of other inappropriate personal data. Proper data information processing, storage, data integrity shall be ensured with an appropriate level of security. Accordingly, we use proportionate and appropriate physical, technical and administrative procedures and means to protect the personal data we collect and process. The implemented security measures shall constantly be improved in accordance with the security requirements, subject to appropriate data protection safeguards and to the extent necessary for the purposes of the processing.
We carry out personal data protection with data encryption tools, firewall protection, as well as other data network security breach detection solutions. The data controllers of the Single Website Platform shall ensure the confidentiality of the data and take appropriate technical and organisational measures to protect personal data against unauthorised access, unlawful processing, disclosure, accidental loss, distribution or destruction, subject to appropriate data protection safeguards and to the extent necessary for the Data processing purposes. Personal data security measures shall constantly be improved and refined in order not to lower the level of personal data protection.
Protection of personal data processing shall be performed:
- in the information technology infrastructure (servers, local computer networks and application software) for the personal data processed;
- for personal data transported in the data transmission network, if any;
- in the information systems used for the provision of work, which are administered by the institutions involved in the Single Website Platform;
- for electronic documents developed, registered and in circulation, containing personal data.
You may withdraw your consent (if requested from you and you have given it) to the collection, processing and use of your personal data at any time. The personal data controller of the Single Website Platform shall assess your claims based on his/her legal interests. If personal data are no longer needed for pre-defined processing purposes, it shall be deleted.
The administrator of the Single Website Platform shall be responsible and processes personal data by means that must prevent the misuse, unauthorised disclosure, alteration of personal data.
In order to improve the communication of public administration institutions, the personal data controller shall monitor the received personal data. This data in an aggregated form can be used to create overview reports that can be disseminated to the public administration in Latvia. Messages shall be anonymised and not contain any personal data.
We only store your personal data on websites for as long as it is necessary for the purposes for which it was collected. The processors of the personal data of the Single Website Platform who have access to this data are trained to handle it properly and in accordance with the regulatory data security framework.
Personal data shall be stored for as long as there is a legal obligation to store personal data. At the end of the data retention period, the data shall be securely deleted or depersonalised so that it can no longer be linked to the data subject.
Personal data held by the Single Website Platform shall be considered as restricted information and shall only be disclosed to third parties in the cases, in accordance with the procedure and to the extent specified in laws and regulations or concluded agreements. When transferring personal data to the contractual partners of the Single Website Platform (independent controllers), additional provisions regarding the processing of personal data shall be included in the agreements.
The institutions involved in the implementation and cooperation of the website platform shall cooperate with each other on the basis of the adopted regulations. If you have any questions or complaints regarding the processing and protection of personal data, report it to the State Chancellery by writing to the e-mail firstname.lastname@example.org, where the information submitted by you will be registered and evaluated, or contact the responsible person for data processing appointed by the State Chancellery. The responsible personal data controller shall be Aldis Apsītis (e-mail address: email@example.com. Data subjects may submit complaints regarding the use of personal data to the Data State Inspectorate (www.dvi.gov.lv ), if the subject considers that the processing of his or her personal data violates his or her rights and freedoms in accordance with the applicable laws and regulations.
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I. General issues
1. In order to perform its functions, tasks and provide quality services, the Nature Conservation Agency (hereinafter - the Agency) needs to process (obtain, store, register, view, use) certain types of information about individuals.
3. The Agency takes care of your privacy and protection of personal data, respects your right to the lawfulness of personal data processing. When processing personal data, the Agency complies with the laws and regulations in force in the Republic of Latvia, Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter - the Regulation), as well as other laws and regulations in the field of privacy and personal data processing.
II. Identity and contact information of the controller
5. The controller of personal data processing is the Agency, reg. No. 90009099027, address: Baznīcas Street 7, Sigulda, LV-2150; phone: 67509545; e-mail: firstname.lastname@example.org; website: https://www.daba.gov.lv.
6. Contact information of the Data Protection Specialist of the Agency: Jūlija Valpētere, e-mail: Julija.Valpetere@tet.lv or postal address: “Baznīcas Street 7, Sigulda, LV-2150”, indicating “Data Protection Specialist of the Nature Conservation Agency” on the letter.
III. Purposes of processing for which personal data are intended and types of data
7. The Agency shall process the following personal data for the following purposes:
7.1. Name, surname, personal identification number, declared and actual address of residence, phone number, e-mail, photo, video with voice recording, information on property rights, information on account number, as well as information provided by you to the Agency and information necessary for the Agency to fulfill a legal obligation - to perform the functions and tasks specified for the Agency in regulatory enactments. For instance:
• Maintenance of a register of experts in the field of species and habitat protection;
• Certification of experts in the field of species and habitat protection;
• Providing a natural resource accounting function;
• Providing real estate management;
• Maintenance of the micro-reserve system;
• Providing biodiversity monitoring;
• Preparation of assessments and issuance of administrative acts;
• Performing a control function;
• Quality control of natural resource surveyors;
• Granting of compensation for restrictions on economic activities in specially protected nature territories;
• Granting of compensation for damage caused by animals of specially protected non - hunting species and migratory species.
7.2. Your image (appearance, behavior and audio in cases where the State Environmental Inspector is filming during the inspection), the location of your image recording (room, camera location), the time of your image recording (date, time, start and end of the recording) - control of the non-observance of laws regarding nature protection and prevention or detection of criminal offenses relating to the protection of property and the protection of the vital interests of persons, including life and health;
7.3. Name, surname, gender, date of birth, contact information, work experience, education (including courses and certificates), language skills, other information you want to provide to the Agency - to ensure the recruitment process and to ensure your legal interests as far as it is related to recruitment;
7.4. Photo or video image of a person - informing the public about the organization of the activities of the Agency, performing the functions specified for the Agency in regulatory enactments;
7.5. Name, surname, position, phone number, e-mail - for procurement and conclusion of civil contracts;
7.6. Name, surname, e-mail - to send information about the latest news regularly.
IV. Legal basis for processing
8. The legal basis for the processing of personal data by the Agency for the following purposes of personal data processing:
8.1. In order to fulfill the functions and tasks of the Agency specified in regulatory enactments:
8.1.1. The processing of your personal data is necessary for the Agency to be able to perform its functions and tasks delegated to it by regulatory enactments (Article 6 (1) (c) and (e) of the Regulation); Cabinet Regulation No. 507 of 2 June 2009 “Regulations of the Nature Conservation Agency”; State Administration Structure Law; Law on Applications; Administrative Procedure Law, etc.).
The Agency has the right to leave the application without consideration if you have not provided your name, surname and place of residence or e-mail. However, if you have not provided your name, surname and e-mail or phone number, the Agency will not be able to contact you.
8.2. Prevention or detection of criminal offenses relating to the protection of property and the protection of the vital interests of persons, including life and health:
8.2.1. The processing of your personal data is necessary for the Agency to perform tasks carried out by the Agency in the public interest and necessary for the management and functioning of the Agency. The mentioned processing of personal data takes the form of video surveillance of the Agency's premises, adjacent and specially protected nature territories for the purpose of preventing and detecting criminal offenses, protecting the physical safety of the Agency's employees and visitors and their property safety (Article 6 (1) (e) of the Regulation).
8.3. In order to ensure the recruiting competition and to ensure their legal interests as far as it is related to the recruitment:
8.3.1. The processing of your personal data as a candidate is necessary for the Agency to assess your compliance with the requirements set out in the vacancy and to fulfill the legal obligation incumbent on the Agency (Article 6 (1) (b) and (c) of the Regulation; State Civil Service Law and Labour Law);
If you have not provided your personal data, the Agency has the right not to forward your candidacy to the second selection round.
8.3.2. Upon receipt of your application as a candidate, the Agency has a legitimate interest in processing your application, evaluating the information provided in it, organizing a negotiation procedure and providing evidence that substantiates the legal course of the respective process. In the event of a dispute, the information obtained during the selection process may be used to reflect the legal course of the corresponding process (Article 6 (1) (f) of the Regulation).
8.4. Informing the public about the organization of the Agency's events by performing the functions specified for the Agency in regulatory enactments, including educating the public on nature protection issues by implementing targeted measures:
8.4.1. The mission of the Agency is to preserve the diversity of nature and to promote the harmonious coexistence of man and nature, so that the values of nature will remain in the future and will delight future generations. The processing of your personal data is necessary to reflect the events organized by the Agency, to inform the public about the work of the Agency, as well as to inform and educate the public about nature protection issues. In order to ensure the visibility of the Agency and inform the public about the work of the Agency, your photos and videos without your name can be published in the Agency's annual report and on the following websites - the Agency's website, the Agency's Facebook, Twitter and YouTube profile. The Agency undertakes to take and publish only such photo and video images that characterize the activities of the Agency. When choosing what information can be published, the Agency always shall apply the highest ethical standards, thus seeking to ensure that publications do not infringe on your rights and freedoms (Article 6 (1) (e) of the Regulation).
8.5. For procurement and conclusion of civil contracts:
8.5.1. The processing of your personal data is necessary to ensure the organization of purchases, including contact the candidates' contact persons within the procurement and implement the procurement procedures provided for in the Public Procurement Law, as well as to conclude civil contracts on ensuring the activities of the Agency and performance of the functions specified in the Agency's regulatory enactments (Article 6 (1) (c) of the Regulation, Public Procurement Law).
8.6. To send the information on the latest news regularly:
8.6.1. The Agency regularly prepares and sends information on the latest news (Article 6 (1) (a) of the Regulation).
V. Processing, protection and storage of personal data
9. For the protection of your personal data, the Agency shall take appropriate technical and organizational measures to ensure that personal data are processed in such a way as to ensure adequate security of personal data, including protection against unauthorized or unlawful processing and accidental loss, destruction or damage by appropriate technical means. or organizational arrangements.
10. The Agency implements the protection of personal data by physical and logical means of protection, ensuring:
10.1. protection against threats to personal data due to physical exposure;
10.2. protection provided by software, passwords, encryption, encryption and other logical protection.
11. The Agency shall take measures to ensure that any individual acting under the authority of the Agency and who has access to personal data does not process it without the instructions of the Agency.
12. There is no automated decision-making in the Agency, data processing envisages the participation of an individual in the data processing decision-making process.
13. The recipients of your personal data are the Agency and its authorized employees, you, processors, state and local government institutions in cases specified by law, as well as data may be transferred to other persons in accordance with law, for example, third parties who may be cooperation partners, authorized persons in accordance with regulatory enactments, concluded contracts, as well as controlling institutions, law enforcement institutions. Before transferring data to third parties, the Agency shall carefully assess whether there is an appropriate legal basis for such transfer.
14. The Agency does not transfer data to countries outside the European Union or the European Economic Area, except in cases when it is necessary to ensure the fulfillment of functions and tasks specified in regulatory enactments and to inform the public about the industry and the Agency's work (Article 46 (2) a) of the Regulation).
15. Period for which the personal data will be stored:
15.1. All information in order for the Agency to be able to perform its functions and tasks delegated to it by regulatory enactments shall be kept for as long as is necessary to achieve the purpose of personal data processing in accordance with the applicable regulatory enactments.
15.2. Video surveillance records are kept for one month, taking into account the deadlines for providing a response referred to in the Law on Applications, the Regulation and the Law on Administrative Procedure. However, if a disciplinary case, an administrative violation case or criminal proceedings are initiated, the records can be removed from the device (recording that the records have been removed) and kept for as long as necessary for the respective process.
15.3. All information obtained during the recruitment competition will be stored in full or in part for a maximum of one year for civil servants and for a maximum of two years for employees in order to ensure the legal interests of the Agency (Section 31 of the Labour Law, Part 7 of Section 9 of the Civil Service Law and Section 79 of the Administrative Procedure Law). In case the Agency receives complaints about the specific recruitment process, then all the information processed in the recruitment process will be kept for as long as necessary for the specific process.
15.4. Your photos and videos are kept until the Agency has a legal interest. The Agency will use the information obtained during the events to create an archive. Therefore, the relevant information will be stored independently, unless the preconditions for its deletion set out in this policy are met or the Agency has determined that the relevant information cannot be used for the purpose.
16. Criteria used to determine the period referred to in the paragraph 15:
16.1. as long as you or the Agency can realize their legitimate interests in accordance with the procedures specified in external regulatory enactments (for example, review of claims, protection of rights, settlement of issues, bringing a claim to court or observance of the limitation period, etc.);
16.2. as long as there is a legal obligation for either party to retain the data.
After the criteria mentioned in this paragraph are not applicable, your personal data is deleted or destroyed, or transferred to the state archives for storage in accordance with the requirements of regulatory enactments.
VI. Access to personal data and other rights of the data subject
17. You have the following rights:
17.1. if filming or photography takes place on the premises of the Agency or at events organized outside them, you have the right to object to the publication of photographs and videos in the media. In this case, you must inform the Agency in advance. This right shall be exercised insofar as the processing of data does not arise from the obligations (functions and tasks) of the Agency imposed on it by the regulatory enactments in force and which are performed in the public interest;
17.2. to receive the information specified in regulatory enactments in connection with the processing of your personal data or restriction of processing, or the right to object to the processing (including the processing of personal data performed on the basis of the legitimate interests of the Agency). This right shall be exercised insofar as the processing of data does not result from the obligations of the Agency imposed on it by the regulatory enactments in force and which are performed in the public interest;
17.3. to submit a request for the exercise of your rights in writing. The Agency accepts documents using post, e-mail (documents signed with a secure electronic signature) or using the public administration service portal Latvija.lv, as well as they can be left at Baznīcas Street 7, Sigulda, LV-2150;
17.4. to receive your personal data, which you have provided and which is processed, in written form or in one of the most commonly used electronic formats.
18. The Agency shall review your request for information within one month from the date of receipt of the request in accordance with the procedures specified in the Regulation and the Personal Data Processing Law. If necessary and informing you in advance, the Agency may extend the time limit for processing the request for information for another two months, taking into account the complexity and number of requests.
19. The Agency will send the answer by post to your declared address of residence, to the e-mail address specified by you with a secure electronic signature, if you want to receive the answer electronically or using the public administration service portal Latvija.lv.
20. The Agency ensures the fulfillment of personal data processing and protection requirements in accordance with regulatory enactments. If in case you have a reasonable concern that the Agency processes your personal data in a manner that does not comply with the requirements of regulatory enactments, and you think that we will not be able to resolve the issue and the Agency violates your right to protection of your personal data, you have the right to file a complaint to the State Data Protection Inspectorate (http://www.dvi.gov.lv/lv/funkcijas/kontaktinformacija/) at Blaumaņa Street 11/13-11, Riga, LV-1011.
21. The Agency's website may use cookie technology for the following purposes:
21.1. to improve the experience of using the website, to ensure its operation and functionality;
21.2. to provide you with the opportunity to freely visit and browse the website, using all the features it offers;
21.3. to identify the most visited sections of the website by obtaining statistics on the website and the number of visitors to those sections, time spent, etc.
22. Cookies only identify your device, but do not reveal your identity in any way.
23. You can restrict and delete cookies in the security settings of any web browser. However, it should be noted that the use of mandatory and functional cookies cannot be waived, as without them it is not possible to ensure the full use of the website.
24. The Agency's website may contain links to the websites of other institutions (third parties) which have their own rules of use and protection of personal data, for which the Agency is not responsible.
VIII. Closing question
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Types of cookies and their purposes
There are two types of cookies in total - session and persistent cookies. Cookies are also classified as first-party or third-party cookies. Below we will explain the concepts mentioned above so that you can better understand the nature of cookies and why we use them.
Session cookies allow you to recognize when you visit a particular website by memorizing any changes or selections on that website so that they are stored on other pages. These cookies allow you to quickly and easily use multiple pages of the same website, avoiding the need to process each page you visit. Session cookies are non-persistent - they expire when you close your web browser or end a session on a particular website.
Persistent cookies are cookies that are stored on your computer for a period of time after the end of a web browsing session, so they allow you to store a user's choices or actions on a website and use them the next time a user visits that website.
First-party cookies are cookies maintained by entities administered by the website operator.
Third-party cookies are maintained by other domains that do not belong to us. Third-party cookies that may be stored on your computer, phone or tablet when you browse our website.
List of cookies used
Name Type The purpose Expiration date
Tracking cookies from Google Analytics Are used to improve our website by analyzing user habits. These cookies provide us with information such as the number of visitors to the website and the pages visited by users, and the total time spent on our website (more information - Google Analytics Cookie Usage on Websites).
2 years, 24 hours or only during the session
PHPSESSID Website cookie Checks user session or authorization data. Only during the session
SID, SAPISID, APISID, SSID, HSID, NID, PREF Tracking cookies from Google Maps Google Maps cookie to record card usage (more information -Types of cookies used by Google).
Most 10 years
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• Chrome: Google Chrome Help Center
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• Safari: Safari for macOS Sierra: Manage cookies and website data using Safari
• Edge: Microsoft Edge, browsing data, and privacy
• Opera: Security and Privacy in Opera (Referrals, redirections, and cookies)